Accounts Receivable Coordinator
Requirements3-5 years accounting experience required
Strong computer skills including Word and Excel
Trust accounting experience a plus
Elite software a big plus
DescriptionLaw firm is seeking an Accounts Receivable Coordinator to process daily cash receipts, incoming daily wires and manual deposits. Accounts Receivable Coordinator will also enter all cash receipts and deposits into the firm accounting system. Other duties are as follows: prepare check requests, balance daily cash receipts, update spreadsheets, reconciliations, handle W-9 requests, preparation of client account analysis for attorneys and reconciliation of Trust account.
Accounts Receivable Coordinator should be accurate and neat and project a professional image in both manner and appearance. This position reports to the Manager of Client Accounting.
Requirements Accounting Degree preferred or 5 years of related experience.
Working knowledge Microsoft Office (Word, especially Excel, Outlook).
Proven experience as Assistant Controller or other similar position
Knowledge of Accounting Principles
Well-organized and able to prioritize
Attention to detail and resourceful problem-solving ability
Strong mathematical, organization, written, and verbal skills
Very good communication and interpersonal skills
Knowledge of Sage 300 CRE (Accounting system Accounting System) is a plus
Supervisory experience with some HR knowledge
Must be able to work quickly with accuracy and multi-task
DescriptionCompany is seeking an Assistant Controller to help provide assistance to the Controller with a variety of tasks related to Job Cost, Accounts Payable, and Accounts Receivable entries to Accounting System, Client Reports, Bank Reconciliations, Monitoring Bonds, and processing Subcontractor Qualifications. Assistant Controller is also responsible for identifying and preventing discrepancies and helping to set up control systems.
Assistant Controller will assist AP Supervisor and Accounting Clerks with day-to-day decisions regarding subs and client related issues.
RequirementsB.A./B.S. degree; CPA license required
Minimum 5 years public accounting experience or equivalent including Four (4) plus year's supervisory experience. Experience may include working on SEC clients, public offerings, due diligence for M&As, operational reviews and risk management strategy as well as review/oversight of the financial audit work.
Candidate must demonstrate a thorough understanding of U.S. Generally Accepted Accounting Principles (GAAP), U.S. Generally Accepted Auditing Standards (GAAS), and Public Company Oversight Board (PCAOB) Auditing Standards.
Solid interpersonal and communication skills and a willingness to travel, if necessary, is required.
Description Oversee the day-to-day activities of multiple engagements.
Provide recommendations with legal, regulatory and accounting issues that arise during the audit engagement.
Demonstrate ability to share, relate and communicate technical and business knowledge across clients without violating client confidentiality.
Perform planning activities related to assigned engagements and take significant role in designing engagement-specific audit approach.
Thoroughly understand the clients operations, financial condition, industry and accounting systems.
Supervise and lead the staff through counsel, guidance and coaching. Evaluate performance on client engagements.
Provide leadership in the timely delivery of quality services that aim to exceed the expectations of clients.
Review time and process client billings.
Actively participate in leadership roles in professional and community organizations.
Assist with recruiting activities to include campus recruiting along with referring experienced individuals to the firm.
Participates in development of departmental training, methodology and tools.
Seeks business development opportunities through new or existing relationships
Demonstrates consultative service skills
RequirementsB.A./B.S. degree with required coursework to sit for CPA exam, CPA license preferred. Candidate must have solid accounting and audit skills, as applicable, strong quantitative, analytical and technology capabilities and possess demonstrated, thorough technical skills regarding applicable accounting and reporting standards in researching, completing and reviewing audit areas
3-5 years prior public accounting experience performing audits, compilations and reviews with a diverse industry background including supervisory experience; SEC experience is a plus.
Description Assist with engagement planning activities related to assigned engagements and assist in designing engagement-specific audit approach.
Begin to perform the audit plan in more complex financial statement areas.
Identify accounting, financial statement, and reporting issues, based on professional guidelines including U.S. GAAP and IFRS.
Research accounting treatment for issues on audit engagements, propose solutions and consult with experienced staff as necessary.
Demonstrate the ability to prioritize and manage multiple assignments of varying sizes and complexity within given timeframe and budget.
Develop and assist in the training of Associates; create an environment that fosters learning.
Monitor and supervise progress of staff and interns, where applicable, and provide performance feedback as needed.
Demonstrate a more than basic understanding of the financial statement preparation process
Work closely with all experienced team members to identify and resolve issues encountered in executing engagement objectives through effective and timely communication.
Work diligently towards acquisition of CPA license, if not already licensed.
Demonstrate a more than basic understanding of the clients operations and accounting system
Provide recommendations for business and process improvements based upon knowledge gained relative to the clients operations, processes, and business objectives.
Proactively build relationships and communicate effectively with the client to provide superior client service.
Demonstrate excellent team skills, positive attitude and high ethical standards.
Corporate Legal Secretary
RequirementsStrong MS Word and typing of 70 wpm is required. Knowledge of advanced features is needed along with a willingness to learn new technology.
Hours are 8:30 - 5:00, Monday - Friday.
DescriptionLaw firm is seeking a Corporate Legal Secretary to support four partners. Corporate Legal Secretary should have top notch skills and have experience with corporate law.
Document Specialist - Temporary/Contract
10 years legal word processing experience.
Ability to troubleshoot and correct problem documents.
Proficient in Microsoft Word (prefer Word 2010 or higher)
Strong understanding of Words styles and legal numbering schemes.
Experience in working with add-in Numbering schemes programs such Legal MacPac, Innova or Payne Numbering.
Type 60 wpm with a 2% or less error rate and 80% on firms spelling test.
Must be able to pass Word Skill assessment at 75%.
Two available shifts: 9:00 AM to 5:30 PM and 1:00 PM to 8:30 PM
DescriptionLaw firm is seeking a Document Specialist with 10 year of legal word processing experience to fill a 6 month minimum assignment. Document Specialist should be proficient in Word 2010 or higher and type a minimum of 60 wpm with a 2% error rate or less. Ideal candidate must pass firm testing.
Floater Legal Secretary
RequirementsIdeal candidate must have at least 5 years of experience; preferably in corporate transactional. Great job and great firm!
DescriptionLaw firm is seeking a Legal Secretary Floater with at least 5 years of experience to join their team. Legal Secretary Floater will not have an assigned desk. Dependability is key in this position as Legal Secretary Floater is in high demand and should be accessible and dependable. Legal Secretary Floater will also need to be comfortable working interchangeably between transactional and litigation. Teamwork is a necessity; Legal Secretary Floater may be asked to help HR, marketing, etc.... from time to time. A good attitude is essential!
Human Resources Professional
Requirements5-8 years of progressive experience in similar industry
Bachelor's Degree in Human Resources
Knowledge of all employment-related compliance requirements, including federal and state employment laws and regulations/reporting
Excellent communication skills
Ability to interact effectively at various social and organizational levels
Self-motivated; goal-oriented; strong work ethic; self-starter with sense of urgency
People person; instills confidence in vendors and associates
Discretion and complete confidentiality
Ensure that internal and external communications are handled in a professional manner
Excellent PC skills (Outlook, Excel, Word and PowerPoint)
Mature, polished demeanor
Exemplary work and personal ethics
DescriptionEnergy company seeks oil and gas Human Resources Professional with experience in compliance, payroll, compensation, personnel, health benefits, 401 k, staffing and recruitment. Human Resources Representative will be responsible for HR functions including but not limited to the following:
Oversee compliance for small/borderline large company - federal/state/local employment practices,OSHA, AHCA, ACA, HIPPA, OT Rule Section 1557, employment practices, etc.
Personnel management - employee manual, new hires/terminations, offer letters, employment files, attendance, vacation, annual reviews, org chart, employment verifications, job descriptions, respond to resumes, poster compliance, HR Software
Health Benefits Administration (administer benefit programs (medical, dental, vision, life, LTD, EAP, COBRA, FSA), crisis management)
Payroll - processing/reconciling through third party
Compensation - annual budget, raises/bonuses, update salary history information, presentations, unemployment claims, worker's comp, EFTPS, TWC
40I k Profit Sharing - administer 401 k and profit sharing plans
Other special projects as needed
IP Legal Secretary
RequirementsStrong computer skills, to include Microsoft Word, Excel and Outlook and a demonstrated ability to learn any software used by the department.
Must be able to work in a collaborative team environment .
This position commands a high level of accuracy, attention to detail and excellent proofreading skills.
Excellent oral, written, communication and interpersonal skills are a must. Must be able to prioritize and work under tight deadlines, handling multiple detailed tasks.
Minimum of 3-5 years proven experience is required!
DescriptionLaw firm is seeking an IP Legal Secretary, with a minimum of three years of proven experience, to provide support for several IP attorneys and provide IP secretarial and paralegal support for other firm attorneys as well. IP Legal Secretary will draft correspondence and responsive pleadings for filing with USPTO, prepare patent and trademark documents with both US and international government entities and coordinate with docketing clerk regarding all electronic communication with US Patent and Trademark Office. IP Legal Secretary will also work with foreign associates and annuity providers to insure payment of taxes and maintenance fees.
IP Legal Secretary must maintain positive contact with clients and maintain strict confidentiality of all client matters; may also perform billable hours at the attorney's request.
RequirementsFive plus years of experience in IP is required.
DescriptionLaw firm is seeking an IP Paralegal with patent prosecution and trademark experience to join their team. IP Paralegal must be able to adapt to a paperless environment. Must have experience with filing USPTO and docketing.
Legal Billing Coordinator
RequirementsHigh school diploma required; some college business related courses preferred; basic knowledge of accounting principles and understanding of internal controls is required. Must have intermediate level MS Excel and basic Word, general computer knowledge and Outlook skills preferable. e-Billing Hub experience is preferred. Must work effectively and collaboratively with other employees and management. Excellent oral and written communication skills.
DescriptionLaw firm is seeking to hire a professional, experienced Billing Coordinator with 3-5 years experience in a legal or professional services environment. This position provides billing support for firm attorneys and other billing professionals and is responsible for a variety of complex client billing/accounting duties.
Responsibilities include preparing monthly pre-bills and monitoring the e-billing process. The Client Billing staff is expected to perform all responsibilities with a commitment to providing service to the firms clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Billing Coordinator must be detail oriented and accurate and possess a minimum of two years of electronic billing experience in a legal or professional services. Elite Enterprise billing system experience is strongly preferred.
Legal Secretary/Legal Assistant
RequirementsStrong, accurate secretarial and typing skills are required as well as exceptional communication skills. Must have knowledge of Word, WordPerfect and Excel, have knowledge of copier/scanner/printer and timekeeping software.
Firm offers comprehensive benefits package.
DescriptionLaw firm is seeking to hire a Legal Secretary/Legal Assistant to provide administrative support for Partner and several busy attorneys with particular experience in Estate Planning, Probate and Guardianship. Legal Secretary/Legal Assistant must possess superior written and communication skills as well as strong attention to detail. Candidate must be self-motivated, able to organize and prioritize multiple projects and meet deadlines, while remaining flexible. Legal Secretary/Legal Assistant must have the ability to handle client contact with patience and respect and possess an empathy for the elderly and persons in need of complicated legal services.
Litigation Legal Secretary
RequirementsHours are 8-5, with occasional overtime. Free parking! Benefits include medical, vision and 401K match.
DescriptionLaw firm is seeking to hire a Litigation Legal Secretary to support busy partners. Litigation Legal Secretary should have experience in insurance defense, calendaring and handling partners' schedules. Firm uses both Word and WordPerfect.
RequirementsBachelor's degree; paralegal certificate; 2-3 years of recent experience as a litigation paralegal managing federal court cases, including some intellectual property cases. Excellent computer skills, including proficiency in the entire Microsoft Office suite, and excellent written and oral communication skills. Must be highly organized and detail oriented. Must be self-motivated and willing to work as part of a team to do whatever needs to be done.
Occasional overtime and some travel (to assist with discovery and at trial) is required.
DescriptionLaw firm seeks mid-level Litigation Paralegal with 2-3 years of experience. Litigation Paralegal will also maintain electronic databases; organize and maintain large volumes of correspondence; perform case docketing; collect and manage document productions; coordinate deposition logistics and assist attorneys with deposition prep; draft pleadings; and perform legal research. Previous experience preparing for and attending trial and supporting attorneys in the courtroom a plus. Federal courts experience is a must.
RequirementsCandidate must have at least 5 years of litigation paralegal experience with in-courtroom trial experience, a college degree or equivalent experience of five years of additional experience; strong organizational skills, extensive experience working with document review tools such as Summation or Eclipse, as well as other hosted document review tools; proficiency in Excel, Word, PowerPoint, iManage and Outlook; experience working with trial presentation software such as Sanction or Trial Director; availability for overtime hours, evenings, weekends, and travel, as needed. Additional skills in Case Notebook (or similar case management tools) is preferred.
A Certified Legal Assistant or Certified Paralegal is also preferred. Bi-Lingual Spanish preferred.
DescriptionLaw firm is seeking a Litigation Paralegal to support several business litigation attorneys, handling multiple voluminous cases in state and federal court, as well as domestic and international arbitrations. The successful candidate will have 5 or more years of litigation paralegal experience, included actual in-courtroom trial experience. Litigation Paralegal will assist in all aspects of the litigation process, including providing support for attorneys in the discovery process, motion practice, as well as hearings, mediations, trials, and arbitrations. Bi-Lingual Spanish is a huge plus!
Litigation Paralegal - Mid-Level
Requirements Strong written and verbal communication skills;
Excellent attention to detail and strong organizational skills;
Ability to work efficiently in a fast-paced environment with or without direct supervision and coordinate multiple projects;
Strong computer skills, including proficiency with Microsoft Excel and the ability to locate specific items on the internet;
Strong writing and editing skills;
Flexibility for overtime as needed.
EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE
Five (5)+ years of litigation experience in a law firm or equivalent;
BS or BA degree or equivalent experience preferred;
Paralegal certificate a plus
DescriptionLaw firm is seeking a mid-level Litigation Paralegal to join their team. Litigation Paralegal will provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Litigation Paralegal may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, briefs, and settlements.
Assist with document retrieval, review, organization, and production;
Maintain case pleadings, correspondence, discovery, and research;
Cite-check and edit legal documents;
Write concise memoranda to summarize research results;
Maintain a database of client advisories;
Maintain document, transcript, and work product databases;
Assist with trial site preparation and attend trials;
Conduct legal research;
Organize and prepare exhibit lists and/or privilege logs;
Coordinate work with outside document/litigation vendors, including adherence to strict deadlines;
Maintain minimum 1,500 hour annual billable requirement;
Maintain confidentiality of client information;
Other duties as assigned.
Marketing Administrative Assistant
Great benefits including paid parking.
Proficiency in Microsoft Office Word, Excel and PowerPoint is required.
DescriptionDynamic company seeks a Marketing Administrative Assistant with 3-4 years of experience in marketing and/or business development. Marketing Administrative Assistant should have strong written and verbal communication skills and be able to multi-task under pressure. Candidate must also be available to travel.
Paralegal - Corporate Transactional
RequirementsMust have four year degree! Two to five years' experience in corporate transactional required.
Excellent opportunity for the right candidate!
DescriptionLaw firm is seeking an experienced Paralegal with 2-5 years corporate transactional experience. Ideal candidate will be top notch in every way; polished, professional and detail-oriented. Corporate Transactional Paralegal must have excellent follow through and strong verbal communication skills. Bi-Lingual Spanish a big plus!
Records Specialist (Temp Position)
RequirementsIdeal candidates must possess accurate typing of 40wpm, computer proficiency, experience with Microsoft Office products - particularly Outlook and Excel and have the ability to operate office equipment. Must be flexible on working extended hours when necessary.
High school diploma required; some college preferred.
DescriptionLaw firm is seeking a self-motivated, detail-oriented Records Specialist to join their team. Records Specialist must work well in a team environment, be customer service oriented and be able to communicate effectively with personnel at all levels. Confidentiality is a must in this position!
Records Specialist will monitor email, maintain file rooms, retrieve archived files and appraise, categorize and classify records for storage, perform regular inventory audits, review monthly report of closed matters and perform quality control of records management database. Records Specialist will also provide support to all Firm employees on the database and assist in training new employees, compile reports, assist attorneys and staff, provide assistance with maintenance of electronic records, and assist with special projects.