Jobs \ Legal/Legal Admin
Corporate Legal Secretary
RequirementsStrong MS Word and typing of 70 wpm is required. Knowledge of advanced features is needed along with a willingness to learn new technology.
Hours are 8:30 - 5:00, Monday - Friday.
DescriptionLaw firm is seeking a Corporate Legal Secretary to support four partners. Corporate Legal Secretary should have top notch skills and have experience with corporate law.
Corporate Legal Secretary
RequirementsHigh school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience.
Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents).
Accurate typing of 60-70wpm
Excellent organizational skills
The use of good judgment and good interpersonal communication skills
Works harmoniously and effectively with others as part of a team
A self-starter who desires to show ownership and commitment to the job
Exercises confidentiality and discretion
Able to accurately classify, index, file and retrieve legal documents
Be proactive and detail-oriented
Mergers and Acquisitions , Energy and/or Tax experience a big plus.
DescriptionCorporate Legal Secretary must have at least 5 years of experience of corporate transactional experience to assist lawyers and other legal personnel with regard to document production and various administrative tasks.
Duties and Responsibilities:
Types, formats, edits and finalizes documents, including correspondence, memoranda, agreements, etc., in accordance with the Firm's document formatting standards, using a PC with a word processing package and other Firm software. Organizes clerical functions and work flow.
Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments). Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff. Promptly processes incoming and outgoing mail and distributes upon receipt. Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service. Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments. Coordinates client billing with billing services, as needed. Performs a variety of secretarial functions, including processing new client/matters and expense reports, preparing notebooks and exhibits, etc. Performs other work related duties as assigned or as judgment or necessity dictates.
Document Services Supervisor
· High school diploma or equivalent.
· Five years of work experience in a Word Processing Department with three years of hands-on Word Processing supervisory experience.
· Requires strong legal word processing skills, as well as the ability to perform well under strict deadlines.
· Requires the ability to diagnose, troubleshoot and correct problem documents.
· Extensive knowledge of Microsoft Word 2010, including advanced functions (TOC, TOA, Cross-referencing, Bookmarks, Track Changes, Tables, Drawing, Quick Parts, Styles), Excel 2010 (intermediate to advanced, including basic formulas, formatting, and embedding into PowerPoint), PowerPoint 2010 (intermediate to advanced including embedded pictures and tables), iManage, Visio, Adobe Professional (creating online forms), Nuance and other related software.
· Must have excellent written and verbal communication skills and be able to follow instructions effectively.
· Must be a self-starter who can work both independently and in a team environment.
· Excellent customer service skills and flexibility to handle changing priorities to support business needs required.
· Must score 70 wpm with a 2% or less error rate on the firms legal typing test and 76% or higher on the firms legal spelling test.
· Must be able to maintain confidential information.
Work Schedule will be Sunday through Thursday, 8:00 p.m. to 3:30 a.m.
DescriptionDocument Services Supervisor is responsible for overseeing the word processing scheduling needs of the department, coordinating new hire training and orientation, distributing job requests, and interaction with attorneys and staff, when necessary. Responsible for working on requests and monitoring the accuracy and timeliness of assignments.
Document Specialist - Temporary/Contract
10 years legal word processing experience.
Ability to troubleshoot and correct problem documents.
Proficient in Microsoft Word (prefer Word 2010 or higher)
Strong understanding of Words styles and legal numbering schemes.
Experience in working with add-in Numbering schemes programs such Legal MacPac, Innova or Payne Numbering.
Type 60 wpm with a 2% or less error rate and 80% on firms spelling test.
Must be able to pass Word Skill assessment at 75%.
Two available shifts: 9:00 AM to 5:30 PM and 1:00 PM to 8:30 PM
DescriptionLaw firm is seeking a Document Specialist with 10 year of legal word processing experience to fill a 6 month minimum assignment. Document Specialist should be proficient in Word 2010 or higher and type a minimum of 60 wpm with a 2% error rate or less. Ideal candidate must pass firm testing.
Floater Legal Secretary
RequirementsIdeal candidate must have at least 5 years of experience; preferably in corporate transactional. Great job and great firm!
DescriptionLaw firm is seeking a Legal Secretary Floater with at least 5 years of experience to join their team. Legal Secretary Floater will not have an assigned desk. Dependability is key in this position as Legal Secretary Floater is in high demand and should be accessible and dependable. Legal Secretary Floater will also need to be comfortable working interchangeably between transactional and litigation. Teamwork is a necessity; Legal Secretary Floater may be asked to help HR, marketing, etc.... from time to time. A good attitude is essential!
IP Legal Secretary
RequirementsStrong computer skills, to include Microsoft Word, Excel and Outlook and a demonstrated ability to learn any software used by the department.
Must be able to work in a collaborative team environment .
This position commands a high level of accuracy, attention to detail and excellent proofreading skills.
Excellent oral, written, communication and interpersonal skills are a must. Must be able to prioritize and work under tight deadlines, handling multiple detailed tasks.
Minimum of 3-5 years proven experience is required!
DescriptionLaw firm is seeking an IP Legal Secretary, with a minimum of three years of proven experience, to provide support for several IP attorneys and provide IP secretarial and paralegal support for other firm attorneys as well. IP Legal Secretary will draft correspondence and responsive pleadings for filing with USPTO, prepare patent and trademark documents with both US and international government entities and coordinate with docketing clerk regarding all electronic communication with US Patent and Trademark Office. IP Legal Secretary will also work with foreign associates and annuity providers to insure payment of taxes and maintenance fees.
IP Legal Secretary must maintain positive contact with clients and maintain strict confidentiality of all client matters; may also perform billable hours at the attorney's request.
RequirementsFive plus years of experience in IP is required.
DescriptionLaw firm is seeking an IP Paralegal with patent prosecution and trademark experience to join their team. IP Paralegal must be able to adapt to a paperless environment. Must have experience with filing USPTO and docketing.
Legal Billing Coordinator
RequirementsHigh school diploma required; some college business related courses preferred; basic knowledge of accounting principles and understanding of internal controls is required. Must have intermediate level MS Excel and basic Word, general computer knowledge and Outlook skills preferable. e-Billing Hub experience is preferred. Must work effectively and collaboratively with other employees and management. Excellent oral and written communication skills.
DescriptionLaw firm is seeking to hire a professional, experienced Billing Coordinator with 3-5 years experience in a legal or professional services environment. This position provides billing support for firm attorneys and other billing professionals and is responsible for a variety of complex client billing/accounting duties.
Responsibilities include preparing monthly pre-bills and monitoring the e-billing process. The Client Billing staff is expected to perform all responsibilities with a commitment to providing service to the firms clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Billing Coordinator must be detail oriented and accurate and possess a minimum of two years of electronic billing experience in a legal or professional services. Elite Enterprise billing system experience is strongly preferred.
Legal Secretary/Legal Assistant
RequirementsStrong, accurate secretarial and typing skills are required as well as exceptional communication skills. Must have knowledge of Word, WordPerfect and Excel, have knowledge of copier/scanner/printer and timekeeping software.
Firm offers comprehensive benefits package.
DescriptionLaw firm is seeking to hire a Legal Secretary/Legal Assistant to provide administrative support for Partner and several busy attorneys with particular experience in Estate Planning, Probate and Guardianship. Legal Secretary/Legal Assistant must possess superior written and communication skills as well as strong attention to detail. Candidate must be self-motivated, able to organize and prioritize multiple projects and meet deadlines, while remaining flexible. Legal Secretary/Legal Assistant must have the ability to handle client contact with patience and respect and possess an empathy for the elderly and persons in need of complicated legal services.
Litigation Legal Secretary
RequirementsHigh School diploma required; Bachelor's degree preferred.
Minimum of 5 years secretarial/administrative support in a legal or professional services environment
Intermediate knowledge of Microsoft Word, Outlook, Excel and PowerPoint. Advance knowledge preferred.
Must possess excellent communication, interpersonal and communication skills.
Continual attention to detail in composing, typing and proofreading materials.
Proficiency in using a time entry system is required.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple tasks.
Must demonstrate high degree of responsibility and dedication.
Must be flexible for overtime.
DescriptionLaw firm is seeking a Litigation Legal Secretary to provide administrative assistance to attorneys within the firm's litigation group. Litigation Legal Secretary needs to have strong e-filing experience to assist in completing litigation filings at the local and federal levels. Litigation Legal Secretary will draft correspondence, manage and open new client matters, manage attorney calendars and schedules, handle tasks associated with management of client bills and invoices and enter and revise attorney's time in time entry system, schedule and organize meetings, travel and seminars.
RequirementsBachelor's degree; paralegal certificate; 2-3 years of recent experience as a litigation paralegal managing federal court cases, including some intellectual property cases. Excellent computer skills, including proficiency in the entire Microsoft Office suite, and excellent written and oral communication skills. Must be highly organized and detail oriented. Must be self-motivated and willing to work as part of a team to do whatever needs to be done.
Occasional overtime and some travel (to assist with discovery and at trial) is required.
DescriptionLaw firm seeks mid-level Litigation Paralegal with 2-3 years of experience. Litigation Paralegal will also maintain electronic databases; organize and maintain large volumes of correspondence; perform case docketing; collect and manage document productions; coordinate deposition logistics and assist attorneys with deposition prep; draft pleadings; and perform legal research. Previous experience preparing for and attending trial and supporting attorneys in the courtroom a plus. Federal courts experience is a must.
RequirementsCandidate must have at least 5 years of litigation paralegal experience with in-courtroom trial experience, a college degree or equivalent experience of five years of additional experience; strong organizational skills, extensive experience working with document review tools such as Summation or Eclipse, as well as other hosted document review tools; proficiency in Excel, Word, PowerPoint, iManage and Outlook; experience working with trial presentation software such as Sanction or Trial Director; availability for overtime hours, evenings, weekends, and travel, as needed. Additional skills in Case Notebook (or similar case management tools) is preferred.
A Certified Legal Assistant or Certified Paralegal is also preferred. Bi-Lingual Spanish preferred.
DescriptionLaw firm is seeking a Litigation Paralegal to support several business litigation attorneys, handling multiple voluminous cases in state and federal court, as well as domestic and international arbitrations. The successful candidate will have 5 or more years of litigation paralegal experience, included actual in-courtroom trial experience. Litigation Paralegal will assist in all aspects of the litigation process, including providing support for attorneys in the discovery process, motion practice, as well as hearings, mediations, trials, and arbitrations. Bi-Lingual Spanish is a huge plus!
Litigation Paralegal - Mid-Level
Requirements Strong written and verbal communication skills;
Excellent attention to detail and strong organizational skills;
Ability to work efficiently in a fast-paced environment with or without direct supervision and coordinate multiple projects;
Strong computer skills, including proficiency with Microsoft Excel and the ability to locate specific items on the internet;
Strong writing and editing skills;
Flexibility for overtime as needed.
EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE
Five (5)+ years of litigation experience in a law firm or equivalent;
BS or BA degree or equivalent experience preferred;
Paralegal certificate a plus
DescriptionLaw firm is seeking a mid-level Litigation Paralegal to join their team. Litigation Paralegal will provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Litigation Paralegal may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, briefs, and settlements.
Assist with document retrieval, review, organization, and production;
Maintain case pleadings, correspondence, discovery, and research;
Cite-check and edit legal documents;
Write concise memoranda to summarize research results;
Maintain a database of client advisories;
Maintain document, transcript, and work product databases;
Assist with trial site preparation and attend trials;
Conduct legal research;
Organize and prepare exhibit lists and/or privilege logs;
Coordinate work with outside document/litigation vendors, including adherence to strict deadlines;
Maintain minimum 1,500 hour annual billable requirement;
Maintain confidentiality of client information;
Other duties as assigned.
Paralegal - Corporate Transactional
RequirementsMust have four year degree! Two to five years' experience in corporate transactional required.
Excellent opportunity for the right candidate!
DescriptionLaw firm is seeking an experienced Paralegal with 2-5 years corporate transactional experience. Ideal candidate will be top notch in every way; polished, professional and detail-oriented. Corporate Transactional Paralegal must have excellent follow through and strong verbal communication skills. Bi-Lingual Spanish a big plus!
Records Specialist (Temp Position)
RequirementsIdeal candidates must possess accurate typing of 40wpm, computer proficiency, experience with Microsoft Office products - particularly Outlook and Excel and have the ability to operate office equipment. Must be flexible on working extended hours when necessary.
High school diploma required; some college preferred.
DescriptionLaw firm is seeking a self-motivated, detail-oriented Records Specialist to join their team. Records Specialist must work well in a team environment, be customer service oriented and be able to communicate effectively with personnel at all levels. Confidentiality is a must in this position!
Records Specialist will monitor email, maintain file rooms, retrieve archived files and appraise, categorize and classify records for storage, perform regular inventory audits, review monthly report of closed matters and perform quality control of records management database. Records Specialist will also provide support to all Firm employees on the database and assist in training new employees, compile reports, assist attorneys and staff, provide assistance with maintenance of electronic records, and assist with special projects.